The problem

Registrations come through forms and chats, payments through several services, and someone checks by hand who has paid and who should get access. Before every new cohort this takes whole days.

What we build

FIRST SYSTEM / Owner’s assistant

Registrations and payments

  • A new registration lands in your table automatically; the assistant matches it with the payment and tells you who has not paid yet.
  • On Friday you ask "how many have paid for the March cohort?" and get the answer in Telegram.

How the system works

SECOND SYSTEM / CRM and order flow

Every enquiry in one place

  • Enquiries from Instagram, Telegram and the website go into one CRM.
  • Reminders prompt the team to follow up with people who asked but did not register.

How the system works

Example calculation

60 registrations a month at 5 minutes each to check the payment and send access come to 5 hours. Add 2 hours a week on a summary for the owner, which is 8 hours a month. Together, about 13 hours a month.

The figures are invented to show the arithmetic. They are not a forecast or a client result.

What we measure

  • Hours per week on registrations and payment checks
  • Unpaid registrations found
  • Lost enquiries per month

Price

System build from $400, live in 30 days. Or start with a pilot from $100: one workflow live in 14 days.

All steps and prices

Start with a free AI audit

In 30 to 45 minutes we find three processes worth automating and estimate the hours saved and the price.

Free AI audit