The problem

Administrators answer calls and messages between patients, and every no-show leaves a chair empty for an hour. After the visit, treatment plans and invoices are typed up by hand.

What we build

FIRST SYSTEM / Client messaging and booking agent

Booking agent with reminders

  • In the evening a patient asks on Instagram how long a professional cleaning takes. The agent answers and offers a free slot during working hours.
  • The day before the visit the patient gets a reminder and can confirm or move the appointment. A freed slot goes back into the calendar.

How the system works

SECOND SYSTEM / Document automation

Treatment plans and invoices

  • The chosen procedures and your price list become a draft treatment plan with costs. The administrator checks it and sends it to the patient.
  • The invoice is built from the same data, so nothing is typed twice.

How the system works

Example calculation

A clinic has 120 appointments a week and 10 no-shows. If reminders bring no-shows down to 6, that is 4 more patients seen a week. At an average visit of $40, that is $160 a week.

The figures are invented to show the arithmetic. They are not a forecast or a client result.

What we measure

  • No-shows per week
  • Bookings per week
  • Minutes per treatment plan

Price

System build from $400, live in 30 days. Or start with a pilot from $100: one workflow live in 14 days.

All steps and prices

Start with a free AI audit

In 30 to 45 minutes we find three processes worth automating and estimate the hours saved and the price.

Free AI audit